Monday, March 11, 2019

Reflective paper on event management Essay

As per the course requirement, we hold in undergone the process of planning an transnational music core. While the whole process was a simulation, we could still constitute the challenges and excitements that an item manager faces in his/her c atomic number 18er.At the first phase of the project, groups were organise following Belbins Theory (West, 2004). Belbin proposed a model that specifies the aspects of an individuals personality, i.e. strength and weakness that he/she shows in workplace. agree to the model, there atomic number 18 nine single- mensurated functions an individual can play within a group. These roles ar Plant, Resource investigator, Coordinator, Shaper, Monitor evaluator, Team worker, Implementer, Completer finisher, and Specialist. I was chosen to play the role of Team worker within my group. My core responsibilities were to carry out the instructions abandoned by the group loss leader and cooperate with others on each stage of the typesetters case simulation planning.As we ready follow throughd, the planning of an answer, curiously an planetary music gig is a complex process. There are a number of factors that need to be considered along the way and the takings itself has multifaceted electric shock on the society, environment, and culture. However, this eff was immensely valuable considering my suit heed as my future public life choice as it has given me a better understanding about the procedure and the real lifetime drill of an pillowcase really helped me to realize how to work in a group and synergize all the tasks with others that are needed to execute a musical occurrence successfully. However, as the course instructor promised us at the first-class honours power point of the course, I also came to realize that event steering is pure fun. prep an international musical event involves assorted aspects of the even including the fiscal planning, rules and regulations, practicable impact on the local c ommunity, staff management, branding of the performers, sponsorship and so on. contrastive scholars attempted to define nonethelesst in unlike ways. Getz (1993) gave the minimalist definition of themed public celebration, which wasfurther elaborated by Douglas et al. (2001) as events are for people to come to supporther to celebrate, to demonstrate, to worship, to honour, to remember, to socialise. From this list of public purposes, events looking for like modern day rituals which were reflected by the definition given by McDonnell et al. (1999) where they argued that events are specific rituals or celebrations that are be after and created to mark either special occasion. Goldblatt (1997) gave a much simpler definition as he verbalize that an event is a unique moment in time famous with ceremony and ritual to satisfy specific needs.In my experience of working(a) with this group, the first thing I effected about what an event is that an event is not just an occasion where pe ople come together, get entertained and go back to home. An event is much more than that. An international music fiesta has the power to change a small, relatively nameless town in the corner of the country into one of the most storeyed destination. If planned and executed properly, a big event has the capabilities to transform a place and the lives of the people in the community. It is, unfortunately, equally true that same applies on the negative side if an event is poorly managed and executed.The planning and composition of an event requires the formation of a working team, as we were formed into teams. This team acted as a temporary organization where the role and responsibilities of each member were specified. According to Slack and Parent (2006), organizational framework or structure whitethorn have three dimensions_Formalisation_ refers to the degree to which the rules and regulations, strategies, and individual and team roles guide the activities of the team._Complexity_ the interior(a) structure of the event management team with the hierarchy and authoritative system._Centralisation_ the degree to which an individual calculates his/her role as the decision maker of the even management team.Since our project was a drill, while the two aspects of an event management organization were noticeable (Formalisation and Centralisation), the third element, Complexity was not strongly present since the team was not very hierarchical. However, we followed the formal procedure and showed respect to the laws and regulations while we planned the event. In addition to that, we followed the policies mentioned during the course lectures to determine different aspects of the event much(prenominal) as financial planning, impact management, staff and volunteer management, environmental and political effect and so on.Event planning and management always requires team effort, regardless of the size or range of the event. Hence, there has to be a member of the team wh o plays the role of facilitator to guide the acquaintance and resource sacramental manduction process. The facilitator is not exactly the team leader. Bens (2000, p.7) asserted that facilitation is a way of providing leadership without taking the reigns. In our group, different members played the role of facilitator at different stages.I observed the roles they played and learned how to disperse organizational association for a better performing team. According to facilitation theory, learning within a team occurs with the help of the facilitator, not simply by someone who provides k presentlyledge to the group (Lambert and Glacken, 2005). My personal experience confirmed this theory since I have experienced that personal knowledge can add little value to a group unless it is fairly disseminated and discussed by the other members within the group.If I look back at my experience of the group work this leave be my primary takeaway that I have learned the magnificence of facilita ting ideas and knowledge among the group members and in future I leave be aware of applying this knowledge in my career as an Event manager. Even if I dont end up to be an event manager, this learning will help me to become better as a social being and as an individual. As an event manager, I will focus on the decentralisation of power and letting other confiscate responsibility and take the lead when necessary. It is sometimes better to play the cranch and sometimes play the leader.Performance of a team is determined by the participation and effort given by each member. The team leader or the event manager plays the role of the director of surgical process (Vidal, 2004). He synchronizes individual performances and creates synergy among the group members and specific functional departments while he enjoys working creatively and collectively with the aim of achieving certain objectives (Vidal, 2004, p. 394). Hence, I realized the nature of the work of an event manager and I am no w more attracted to pursue a career in event management than before.The event management industry is embodied with a number of challenges that all event management effort has to endure. The biggest challenge is to ensure financial viability. The preservation is yet to recover from the recession completely and it is still very hard to organize a profitable event. As Smith et al. (2010) addressed, allocating the limited resources of an event effectively has become more critical than ever. For our group as well, financial consideration posed tremendous challenges and I realized that the skills I have acquired regarding event budgeting will be particularly helpful in future.another(prenominal) area of difficulty was the impact analysis and contingency planning. any event has several possible positive and negative impacts on the local society, environment, governance, and administration to some extent. Maximizing positive impact and reducing negative impact requires intelligent stra tegic decisions and planning. This was another learning outcome for me from the experience.However, there were a few places where I identified shortcomings in terms of group performance or my individual performance. First of all, effective converse among the group members was an issue. Every individual is different and we were formed into a group with people with different personalities. Also, there was no elected leader or director of the group. Hence, in the beginning it was a bit difficult to ensure effective communication which led to some confusion and inefficiency. As Greenberg (2002, p.217) explained that communication is the process of displace and receiving information, it requires the meaningful coding and decoding fromthe both end.Another shortcoming of the exercise was that we could not specifically measure the impact of the event on the community. Actually, unless the event takes place in real life, it is difficult to say whether it would be receive well by host comm unities or not. Though I had the experience of planning an event with a team, without the experience of executing the plan, it is always incomplete.However, this was a very enjoyable and valuable journey. The experience will add value to my character as an individual and will help me to become a better event manager in future, if I pursue this career for myself. However, even if I dont end up to be an event manager, this experience will remind me about the values of working in synergy to produce positive results. For me, that was the significance of the whole experience._REFERENCES_West, M. A. (2004). _Effective teamwork unimaginative lessons from organizational research_ (2nd ed.). Malden, MA BPS Blackwell.Getz, D. (1993). Corporate culture in not-for-profit festival organisations concepts and potential practises. _Festival Management and Event Tourism_, 1, 11-17.Douglas, N., Douglas, N. and Derrett, R. (eds) (2001). _Special Interest Tourism_, p. 356. illusion Wiley and Sons.Go ldblatt, J. (1997). _Special Events Best Practices in Modern Event Management_. John Wiley and Sons.McDonnell, I., Allen, J. and OToole, W. (1999). _Festival and Special Event Management_. John Wiley and Sons.Vidal, R. (2004). The vision conference Facilitating creative processes. _Systemic Practice and Action Research_, 17(5), p. 385 405.Slack, T. and Parent, M.(2006). _Understanding sport organizations The application of organization theory_ (2nd Ed.). Champaign, IL Human Kinetics.Bens, I. (2000). _Facilitating with ease A step-by-step guidebook_. San Francisco Jossey-Bass.Lambert, V. and Glacken, M. (2005). clinical education facilitators A literature review. _Journal of Clinical Nursing_, 1(4), 664 673.Rogers, C. and Friedberg, H.J. (1994) . _Freedom to learn_. New York Merril, Macmillan College Publishing.Greenberg, J. ( 2002). _Managing behaviour in organizations_. New Jersey, NY Prentice Hall.

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